Outlook: Export Contacts List

In this post I'm going to let you know how you can export your Contacts list in Microsoft Outlook. There are many different reasons why you might want to do so. It might be that you need to share the contacts with someone else, or that you are wanting to import them into another application.

Start by clicking on the 'File' tab on the ribbon in Outlook, and choosing 'Open'. Now, click on the 'Import' button.

As a side note, yes... I realize these steps seem bizarre, given that you are wanting to export and not import. It doesn't really make sense to me either, but it works.

The 'Import and Export Wizard' window will appear. From the list, choose 'Export to a file', and then click the 'Next' button.

Now, you need to decide which kind of file you would like to export. The one that you want depends entirely on what you are using it for. As an example, I would select Microsoft Excel 97-2003 if I wanted to open the list in Excel. Figure out which type of file you need and choose it from the list, and then click the 'Next' button.

The next list you will see appear shows all of the different folders you have in your Outlook. Click on the Contacts list you wish to export (if it's the default one, just click 'Contacts'). Click the 'Next' button.

Next, click the 'Browse' button to choose a name and location for the file you are exporting. For example, you could navigate to your Desktop and name it 'Exported Contacts'. When you're ready, click the 'OK' button and then the 'Next' button.

The last step is just to confirm your export. If you're ready to proceed, click the 'Finish' button.

After everything is done, you will see your exported file in the save location that you chose. It's important to note that this doesn't remove those contacts from your list, but is simply a copy of them in the format of your choosing. If your intention was to also remove the contacts from your Outlook, you'll need to go into Outlook and delete the contacts after exporting them.


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