This week's problem and subsequent solution involve showing your PowerPoint presentation on another computer that either doesn't have PowerPoint, or maybe has an earlier version of the one you're using.

In the event that you need to show your PowerPoint presentation on another computer, you can pre-package everything you need to show it properly by following these steps:
  1. Click the Microsoft Office button.
  2. Go to 'Publish'.
  3. Click on 'Package for CD'.
In the dialog box that opens, enter a name for the disc where it says 'Name the CD:'. If you click the 'Add Files' button, you can choose any additional files you may wish to include on the CD (this is an optional step). Clicking the 'Options' button will provide you with a series of other options including automatic play settings, whether or not you'd like to include any linked files or fonts, and if you'd like to password-protect it.

When you've finished with all of the settings, insert a blank disc into your computer and click the 'Copy to CD' button.

When everything has finished copying over, you will end up with a CD that is all ready to go, with a program called 'PowerPoint Viewer' and your presentation files. Inserting the CD into another computer will give you the option to run the presentation using the PowerPoint Viewer program, which is designed to run your presentation. It won't give you any of the editing capabilities, but you'll be sure that it will appear on this foreign computer exactly how you had intended when you originally set it up on your own.

If you're wanting to use a form of media other than CD (such as a memory stick or a DVD), click 'Copy to Folder' instead of 'Copy to CD'. You can then select the drive and folder in which you'd like to store the files.

This post assumes a certain level of comfort in setting options, but if you're not sure which settings you should be selecting for your specific project, feel free to post a comment or send an e-mail to and I'll give you more of an overview on exactly what those options are for.


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